Managers Report for January

March 28, 2008 at 11:59 am | Posted in Uncategorized | Leave a comment

Town Manager’s Report
January 2008

Prepared by David Haller

Streets:

  • Staff  plowed snow and treated streets

  • Staff has repaired a number of street lights

  • Staff installed new 15 minute parking meters at the square

  • Staff removed Christmas decorations on Main Street

  • Staff installed Mt. St. Mary’s Bicentennial Banners on Main Street

Water:

  • Rainbow Lake is now at or near the spillway level and our five wells appear to be recovering very well

  • The roughing filters are now being backwashed three times per day and the DE filters are being done once per week

  • The previously existing water use restrictions which prohibit all outdoor water have been discontinued

    Water production and consumption.  We produced and purchased an average of 355,204 gpd.  We consumed an average of 310,808 gpd (up 36,740 gpd or 147 taps over November 2007)  

    • The difference is “Backwash Water” …(12.5%).   We purchased 339,200 gals. of water from MSM this month.

    • 58.7%      of this water came from wells 

    •  3.1%      of this water came from Mt. St. Mary’s

    • 38.2%      of this water came from Rainbow Lake 

Wastewater:

  • Staff shut-down the overland treatment system in mid December for the season

  • We received about 1.2 inches of precipitation this month (the average is 3.7 inches)

    • We have a deficit of 1.8″ of  precipitation over the last six months.  The average precipitation for the period from Aug 1 thru  January 31 is 22.1″ and we have received 20.3″ for that period. 

  • Wastewater Treatment:

    • We treated an average of 413,000 gpd (consumed 310,808 gpd) which means that 24.7% of the wastewater treated this month was “wild water”.   

    • We experienced no spills of untreated sewerage during the month of January

    • We did not exceed the plant’s design capacity on any days during the month of January

Trash: 

  • Trash pickup will remain Monday and Thursday for the Month of fEBRUARY, 2008

Parks:

  • Staff made all standard checks and emptied trash cans

  • Staff supervised the final construction of the new pavilion at the swimming pool

  • Staff worked on the reconfiguration of the parking lot at the Babe Ruth Field in Community Park

  • The Town Manager has negotiated with Frederick County to secure an $8,000 grant to help pay the estimated $25,000 cost of spraying the watershed for gypsy moths

General Note:

  • The Town Manager has submitted a list of all ongoing major projects and their status to the Mayor and Council for their review and comments

Meetings Attended:

  • 01/07 meeting with Mt. St. Mary’s to discuss water contract extension

  • 01/08 Meeting with Allegheny Power to discuss power pole relocations on Lincoln Avenue

  • 01/09 meeting with Town forester to discuss and plan for spraying of watershed for Gypsy moths

  • 01/10 meeting with engineering firm related to proposal preparation for new water treatment plant in Emmit Gardens

  • 10/10 meeting with Mountain Trails Task Force

  • 01/16 meeting with Mayor Hoover and the Town of Thurmont to discuss possible taxi service for both towns

  • 01/16 meeting of Emergency Management Task Force

  • 01/17 meeting of the Emmitsburg Alliance at NETC

  • 01/23 meeting with MES and staff to review sanitary sewer meter project and progress of same

  • 01/31 attended seminar related to improved customer service

 

 

List of prior months’ Town Manager’s reports

 


Town Meeting

March 28, 2008 at 11:33 am | Posted in Emmitsburg | Leave a comment

Minutes
Town Meeting
Emmitsburg Town Office
January 7, 2008

Present:  Mayor James Hoover; Commissioners Clifford Sweeney, Glenn Blanchard, Joyce Rosensteel, and Denise Etris. Also present were Donna DesPres and Dave Haller, Town Manager.

Absent:  Christopher Staiger with prior notice

Call to Order  In the absence of Board President Christopher Staiger, Glenn Blanchard was appointed President pro tempore.  The January 7, 2008 Town Meeting was called to order at 7:30 p.m.

Approval of Minutes

The Minutes of the December 17 Town Meeting were before the Council for approval. In order to clarify a motion, the Mayor requested that these be resubmitted for approval at the January 23 meeting. Unanimous consent.

Commissioner Comments

The Commissioners highlighted their attendance at recent events to include the Vigilant Hose Company annual dinner.  Thanks were given to the fire company and to the Emmitsburg Dispatch for the article on Frank Carter.

Administrative Business

Recent break-ins were mentioned and Mayor Hoover added that he had met with the Sheriff’s department a month ago regarding minor thefts.

Reports:

Treasurer’s Report – Commissioner Joyce Rosensteel. See attached report, Exhibit A.

Committee reports – Commissioner Blanchard reported that the Planning and Zoning Commission continue progress on the comp plan and that Mr. Haller is scheduled to make a presentation at the next meeting. Commissioner Clifford Sweeney reported that no one attended the Streets Committee meeting, members are seriously needed.

Agenda Items

MSM – Power Partnership

Brooke Donovan, assistant director of campus activities, described to the Board and audience the upcoming free (canned-good donation requested) 6 events offered in “bringing the community together through culture and fun”. This is a joint effort to recognize

Community needs: building partnership, personal conversation, group investment.

The Mayor commended Mt. St. Mary’s in their concern to provide opportunities for community events bringing the Mount and Town together. He stated that the Mount is a tremendous resource for the community and hopes to make this an annual event plus there will be coordination of additional projects.

Pay Scale Review

Mayor Hoover proposed a change in the pay scale to add a grade 12 for town manager. Upon survey and review of area towns with similar population and number of personnel, he proposed a base step beginning salary of 63,700 with a maximum step 12 salary of $80,764.

He explained that when the pay scale was introduced in 1999, the town manager position was seen as an executive position and left out of the scale being subject to Board action for salary change. He stated that this provides the position itself as subject to the same criteria as the balance of the staff and that it’s an important position to the town to protect. Commissioner discussion supported this action as fair and equitable.

Motion: To approve adding a grade 12 to the salary structure as presented by the Mayor.
Motion by Commissioner Rosensteel, second by Commissioner Etris

Vote:
4-0 in favor

Motion: To approve a rating of grade 12, step 8 for the current town manager effective July 1, 2008.
Motion by Commissioner Sweeney, second by Commissioner Rosensteel

Vote:
4-0 in favor

Hr Consultant Contract Review

In follow-up to the trial 90-day acceptance of the human resources consultant contract approved by the Board, Mayor Hoover asked for continuation of the contract. He and Town Clerk Donna DesPres outlined accomplishments of the consultant during this 90 day period.

Motion: To continue the Human Resources contract with Krauer Consulting
Motion by Commissioner Rosensteel, second by Commissioner Sweeney

Vote:
4-0 in favor

Set Agenda Items for next Meeting

  • Planner appointment
  • Water management update
  • FY 2007 audit presentation

Upon request by Commissioner Sweeney, Mr. Haller updated the Board that water consumption is now coming into line with normal consumption, that it has dropped to within 4000 gpd of the same time last year which equals 16 taps which happens to be the amount of houses built since last year. Also, the lake is now only 2 feet below the spillway, wells are down an average of only 2 feet per shaft and that the aquifers are recharging as winter is a time for regeneration.

Public Comments – none

Adjournment With no further Business, the January 7, 2008 Town Meeting was adjourned at 8:30 p.m.

Date Approved: January 23, 2008


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